CFUW Annual General Meeting (Part 2) 

Special Meeting August 8

Due to COVID-19 the 2020 CFUW AGM was not held in Ottawa as previously planned. The 101st Canadian Federation of University Women Annual General Meeting was held June 18-20, 2020 VIRTUALLY. The business meeting ended on June 20th with all unfinished business being moved to a Special Meeting to be held August 8, details below.

 

Notice of Special General Meeting August 8, 2020 - click here

VENUE: VIRTUAL MEETING

REGISTRATION

  • August 8 - Click: https://www.eventbrite.com/e/cfuw-special-general-meeting-tickets-113347441248

  • Voting delegates should have already sent their voting credential forms to Betty Dunlop at cfuwfls@rogers.com for the AGM in June, however, IF your voting delegate is a different person a new credential form will need be filled out and sent to Betty Dunlop by July 17, 2020.

    • click here for credential form​

  • registrants will receive a confirmation email that will include the link to the webcast and detailed step by step instructions on how to participate in the meeting. ​Training will be offered to voting delegates. Note that when voting delegates receive their confirmation email, they will also receive a doodle poll to sign up for a training session. Training sessions will take place at the end of July

EQUIPMENT NEEDED

  • an internet enabled device (e.g., PC or MAC laptop or desktop, ipad, smart phone), to see the slides and hear what is being said

    • voting delegates will have to have a second screen open on their computers in order to vote on any motions​

  • if you do not have access to an internet enabled device you can join by telephone (but will not be able to see visuals)

  • To speak or engage in any debate during this meeting, you will need access to a phone line. A phone will act as your microphone.

Platforms used

  • Chorus Call will be used for the meeting (online, slides, phone in, etc)

    • For those delegates who will be moving and seconding a motion or resolution, please use the Call Me link so you may go directly into the call. It is very important to type in your name correctly so the Operator can correlate your name with the specific part of the agenda. This will allow the Operator to open up your line when it is your turn.​ Call Me Function: the phone number is: 1-800-319-4610. Please call in 5-10 minutes in advance of the motion or resolution to which you wish to speak. 

    • Participation in Debate

      • To speak or engage in debate during this meeting, you will need access to a phone line. There is a 3-5 second lag in computer audio. While on the phone, mute your computer speakers. Make sure you know how to mute your computer before you join the meeting. You will listen and participate in the debate through your telephone. There is no need to mute your telephone. It will be activated and deactivated by the operator when it is your turn to speak in debate. When you are finished speaking, hang up and resume listening through your computer. You may dial in again to participate in debate on another question.

      • In order to move the meeting along efficiently, it will be possible dial in, or use the call me function during the agenda item immediately preceding the issue for which you would like to debate. You will be placed in the speakers’ queue. 

      • Privileged motions such as requests for information and points of order may be entered through the meeting chat. 

  • Data on the Spot will be used for voting

  • Webcast Orientation with Screen Shots - click here

BUSINESS MEETING

  • Proposed Standing Rules: click here

  • Voting – voting will be done online 

  • Motions and Questions of Privilege

    • to speak “for” or “against” a motion (people will be allowed to speak for two minutes each)

      • ​on an internet enabled device: use the “Call Me” function to put in phone number and the operator will call them. An operator will ask you which side you are speaking on and this will be noted on the screen. The operator will cut the speaker off if she exceeds this time limit. There will be a warning at the remaining 30 second point. The operator will then say time has expired and disconnect the speaker once the maximum time has been exceeded.

    • Questions of Privilege such as points of order and requests for information may be directed to the Parliamentarian Elizabeth Haynes through the messaging sidebar in the meeting webcast system. Usage of the messaging system will
      be included in the training/orientation.

SCHEDULE:

  • Saturday, August 8 11:00 – 3:00 p.m. ALBERTA TIME (1:00 pm – 5:00 p.m. EASTERN)

AGENDA:

Presiding: Kathryn Wilkinson, National President
Co-chair: Grace Hollett Past National President
Parliamentarian: Elizabeth Haynes
1. Call to Order and welcome
2. Land acknowledgement
3. Introduction of Platform
4. Registration and Credentials Report
5. Approval of the Standing Rules for the Special General Meeting
6. Adoption of Business Agenda
7. Report of the Resolutions Committee– Teresa Habs, Chair of Resolutions Committee
3:00 – 3:15 pm Recess (15 minutes)
8. Nepean Dues Motion
9. Ottawa Balanced Budget Motion
10.Mediator’s Report, Mediation Working Group – Joy Hurst
11.Report from the Executive Director—Robin Jackson
12.Report from the Past President—Grace Hollett
13.Announcements
     a. Thanks to 2018-2020 Board of Directors, RDs, Committee Chairs and Members
     b. Invitation to participate in the 2021 AGM
14. Adjournment 

AGENDA Documents SGM

  • Business Booklet - AUGUST SGM

    • General Information

    • Proposed Agenda

    • Proposed Standing Rules

    • Proposed Resolutions

    • CFUW Nepean Motion

    • CFUW Ottawa Motion

  • Final Mediation Report - click here​

AGENDA Documents (AGM June 18-20)

  • Annual Report 2019-2020 - click here

  • Business Booklet - JUNE AGM  

    • General Information

    • Proposed Agenda

    • Proposed Standing Rules

    • Proposed Amendments to CFUW Articles and Bylaws

    • Proposed Resolutions

    • CFUW Nepean Motion

    • CFUW Ottawa Motion

  • Finance Booklet - click here 

    • Report of the BP Finance​

    • CFUW Audited Financial Statements

    • Proposed Operating Budget 2020-2021 & Explanatory Guide

    • Proposed Reserve Fund 2020-2021 & Explanatory Guide

    • Breakdown of Individual CFUW Member Dues

    • Membership Trends 2015-2020

    • Reports for Information

      • Report of GWI Assistant Treasurer

      • GWI Financial Statements

  • CFUW Guelph Motion - click here

  • Mediation Town Hall Report to Members - click here

    • Mediation Town Hall June 11, 2020 Recording - click here

    • Mediation Town Hall June 11, 2020 Slides - click here

  • Charitable Trust Annual Report - click here

  • Action Reports (CFUW Board of Directors, Regional Directors, Committee Chairs and National Office) - click here

Background Documents

Notice of AGM: click here

Advisory 1: click here

Advisory 2: click here

Advisory 3: click here

Advisory 4: click here

Advisory 5: click here

Notice of Special General Meeting August 8, 2020 - click here

Special General Meeting Advisory 1 - click here

Special General Meeting Advisory 2 - click here

Special General Meeting Advisory 3 - click here