CFUW Annual General Meeting June 2020

Due to COVID-19 the 2020 CFUW AGM will not be held in Ottawa as previously planned. The 101st Canadian Federation of University Women Annual General Meeting will be taking place June 19-20, 2020 VIRTUALLY.

 

THEME: New Century – New Challenges

VENUE: VIRTUAL MEETING

REGISTRATION: deadline June 5

  • Register to be a participant (voting and non-voting delegates) click here by June 5 

    • NOTE: IF you are going to attend June 19 AND June 20 you MUST REGISTER (GET TICKET) FOR EACH DAY, ie TWO SEPARATE TICKETS/REGISTRATIONS

    • Step-to-step instructions on how to register click here

    • if joining by phone contact Rachel Deneault at cfuwgen@rogers.com to register

  • Voting delegates need to send in their voting credential forms to Betty Dunlop at cfuwfls@rogers.com by June 5

    • click here for credential form​

  • June 8 registrants will receive a confirmation email that will include the link to the webcast and detailed step by step instructions on how to participate in the meeting. ​Training will be offered to voting delegates. Note that when voting delegates receive their confirmation email, they will also receive a doodle poll to sign up for a training session. Training sessions will take place the week of June 8

EQUIPMENT NEEDED

  • an internet enabled device (e.g., PC or MAC laptop or desktop, ipad, smart phone), to see the slides and hear what is being said

    • voting delegates will have to have a second screen open on their computers in order to vote on any motions​

  • if you do not have access to an internet enabled device you can join by telephone (but will not be able to see visuals)

  • To speak or engage in any debate during this meeting, you will need access to a phone line. A phone will act as your microphone.

Platforms used

  • Chorus Call will be used for the meeting (online, slides, phone in, etc)

  • Data on the Spot will be used for voting

BUSINESS MEETING

  • Proposed General Rules – The AGM proposed general rules will be sent to delegates in an advisory email prior to the AGM, posted on the website and included in the conference booklet for all delegates.  The AGM proposed agenda will be finalized and circulated prior to the AGM.   Both will be voted and approved at the AGM.

  • Voting – voting will be done online 

  • Motions and Questions of Privilege

    • to speak “for” or “against” a motion (people will be allowed to speak for two minutes each)

      • ​on an internet enabled device: use the “Call Me” function to put in phone number and the operator will call them. An operator will ask you which side you are speaking on and this will be noted on the screen. The operator will cut the speaker off if she exceeds this time limit. There will be a warning at the remaining 30 second point. The operator will then say time has expired and disconnect the speaker once the maximum time has been exceeded.

    • Questions of Privilege such as points of order and requests for information may be directed to the Parliamentarian Elizabeth Haynes through the messaging sidebar in the meeting webcast system. Usage of the messaging system will
      be included in the training/orientation.

  • Elections – On Saturday, June 20, nominees for Board positions will be identified; nominations from the floor will be received and elections for contested Board positions will be held.

  • AGENDA

  • Friday, June 19 9:00 a.m. – 12 noon PACIFIC (12 noon – 3:00 p.m. EASTERN)

  • Saturday, June 20 9:00 a.m. – 1:00 p.m. PACIFIC (12 noon – 4:00 p.m. EASTERN).

Notice of AGM: click here

Advisory 1: click here

Advisory 2: send out of notice expected May 19